Getting started with Bookingo

What you'll set up

Bookingo is organised around a small number of ideas, and setting them up in the right order saves a lot of backtracking. A centre is a physical location. A package is something families can book — an after-school club, a term of dance classes, a holiday camp. Each package contains one or more batches, which are the actual schedules people book onto. Participants are the children, and accounts are the families they belong to.

Almost every problem new centres run into comes from creating packages before centres, or batches before deciding whether a programme repeats weekly or runs on fixed dates. Both are awkward to change later.

Day one, in order

1. Add your centre or centres. Even if you only have one location, everything else attaches to it.
2. Set your currency and tax rates before creating any pricing, so your first invoices are right.
3. Create your first package — the thing families recognise and choose.
4. Add a batch to that package with its schedule and capacity.
5. Take one test booking end to end, including payment, before inviting families in.

Who can do what

Staff members have roles that control what they can see and change. Super admins can do everything, including connecting external systems and changing billing settings. If you run multiple centres, staff can be restricted to specific ones, so a coordinator at one location sees only their own participants and bookings.