Connecting Illumine to Bookingo

For centres already running Illumine: connect the two once and your students, parents and their details flow across automatically.

6 min read

What connecting gives you

If you already use Illumine, your families are in it — names, birthdays, allergies, emergency contacts, who's allowed to collect them. Connecting Bookingo means you don't type any of it again, and parents can book activities from the Illumine app they already have.

The Illumine dashboard on the Connect Bookings page, showing a Bookingo card in the middle of an otherwise empty page — Before connecting, this is all the page holds.

Connecting

You start in Illumine, not in Bookingo. Open Settings, and Connect Bookings sits near the bottom of the list beside Email Templates and School Details.

In Illumine, go to Settings and choose Connect Bookings.
Read what the connection gives you, then press Connect Bookings.
Pick which Bookingo company belongs to this school, and press Connect.
If you run several locations, map each Illumine centre to its matching Bookingo centre.

The Illumine settings navigation with Connect Bookings highlighted, below Email Templates and above Other Settings — In Illumine: Settings, then Connect Bookings.

What syncs, and what doesn't

The sync brings across students who are active and signed up — not everyone who has ever been on your roll. Alongside each child come their photo, date of birth, allergies, emergency contacts and authorised pickups, plus the parents on their account.

Records that came from Illumine are tagged as such and their Illumine-owned fields are read-only in Bookingo. That's deliberate: Illumine stays the single source of truth for who a child is, so the two systems can never disagree about an allergy. To change something, change it in Illumine and it updates here.

The Bookingo card listing three promises — parents and students stay in sync automatically, parents book packages without signing in again, and map each of your centers to a Bookingo center — above a Connect Bookings button — The card states exactly what the connection does before you commit to it.

What parents see

On their Illumine home screen, parents see an activity suggested for their child — matched to that child's age and centre, and only shown if they haven't already booked it or joined its waitlist. Tapping through takes them into Bookingo already signed in, with the right child selected. No second account, no second password.

A Connect to Illumine dialog headed 'Choose the Bookingo company to connect to Prajwal School', listing companies for you with a Connect button, and a line reading 'Not seeing your company? Try using a different email address' — One school connects to one Bookingo company. If yours is missing, the note at the bottom is the reason — you are signed in as the wrong person.

Booking without a second login

This is the part families notice. A parent already signed in to Illumine taps through to a programme and books it there — no second account, no password to remember, no separate app to install.

A booking page inside the Illumine app showing a class with its dates, weekday chips, a price of two hundred dollars per month onwards and a Book Now button, with a green Session booked confirmation — Book Now, and the session is booked — inside Illumine.

Unlinking

You can unlink an individual family, or disconnect the two products entirely. Disconnecting stops the sync; your Bookingo data stays where it is. It isn't a one-way door.

An Illumine parent app home screen showing an announcement reading 'A new Booking Package is Live — go ahead and check it out', above a photo update — Families see your programmes in the app they already have.